Post Submission Requests
Proposal Prep
After submission and before an award is issued, sponsors often ask for additional proposal related materials. Requested materials can include IRB/IACUC certifications, updated current & pending support documents and revised budgets. If you receive communication from your Program Officer requesting additional materials, please contact your Grants Specialist.
NIH Just-In-Time Requests
A Just-in-Time Request for information is normally sent to PIs who have applied for NIH funding and are in the late-stages of the review process. Information usually requested includes: updated Other Support documents, IRB and IACUC certifications, and often, revised budgets. More information can be found on the NIH site.
Post-Submission Budget Revisions
Often a sponsor will recommend funding but at a reduced level. In this instance, before an award can be issued, a revised budget must be submitted to the sponsor. Please work with your Specialist in the Office of Contracts and Grants to develop your revised budget.
Pre-Award Budget Revisions
Once a proposal has been submitted, the sponsor may decide to fund the project but at a reduced level of funding. If this is the case, the sponsor will typically notify UNCG or the PD/PI regarding the requested budget revision. The sponsor request may include a total project amount, due date for the revision, and an explanation of how the budget revision should be submitted and the required materials. This will vary by sponsor. When a budget revision is requested prior to award, a revised internal budget and budget justification must be submitted to OSP for review. OSP will work closely with the PI/PD to ensure that the revised budget is in compliance with both the sponsor request and, where applicable, with University policy. Unless the revision involves additional cost-sharing, or significantly affects the proposed F&A calculations, the revised budget materials do not need to go through the same approval channels as the original proposal (OSP can assist with making the determination). Once finalized, the revised budget, budget justification, and a pdf copy of the budget revision request should be uploaded to the original Cayuse proposal submission file for internal tracking purposes. As a final step, OSP will review all budget materials, ensuring the revision is in the proper format, and will work directly with the sponsor to submit.
Post-Award Budget Revisions
Often a sponsor may request a revised budget for a currently funded project. If a revised budget is requested, the Office of Contracts and Grants (C&G) will provide assistance. Please contact your C&G Specialist for additional information regarding post-award budget revisions. Please note that the OSP is responsible for the final review, approval and submission of all post-award budget requests.
NIH Post-Submission Application Materials
NIH offer PIs who have recently submitted proposals the opportunity to provide post-submission materials in support of their applications. These materials are restricted to:
- News of promotions and positive tenure decisions.
- News of promotions and professional achievements for trainees and faculty members on training grant applications.
- Revised budget page(s) (e.g., change in budget request due to new funding or institutional acquisition of equipment).
- Biographical sketches (e.g., change in senior/key personnel due to the hiring, replacement, or loss of an investigator).
- Letters of support or collaboration resulting from a change in senior/key personnel due to the hiring, replacement, or loss of an investigator.
- Adjustments resulting from natural disasters (e.g., loss of an animal colony).
- Adjustments resulting from change of institution (e.g., PD/PI moves to another university).
- News of an article accepted for publication (a copy of the article should not be sent).
